Clerk, K-12 

2.5 hours per day, 9 months per year

Fair Labor Standards Act Status: Non-Exempt 

We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.

Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.

All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their degree, education or credits, experience, training, etc., as it relates to qualifications described on job postings.

Failure to submit a full application package will result in disqualification. 

Internal applicants must have current transcripts or documentation to confirm education on file or included with the application. 

External applicants must include transcripts or documentation to confirm education with application.

Qualifications: 

• Possess a high school degree or comparable equivalent
• Minimum of one (1) year of job-related related experience which demonstrates ability to work independently, with a minimum of supervision, and function in a dynamic, fast-paced, continually changing environment with frequent interruptions, OR
  • Documented credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the one (1) year of job-related experience. Forty-five (45) quarter or thirty (30) semester credits are equivalent to one full year of job-related experience.

• Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
• Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage situations
• Experience which demonstrates a high level of attention to, and management of, detailed information
• Experience which demonstrates strong organizational skills and the ability to meet deadlines
• Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly
• Experience which demonstrates excellent written communication skills and have ability to compose and proof correspondence, as needed

• Experience using Microsoft Office/Suite (including Word and Excel)

•  Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred

• Possess skill in working with numbers, mathematical computations, and worksheets
• Willingness to learn new technology
• Working knowledge and demonstrated experience in Gmail, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Skyward is preferred

Knowledge, Skills, and Abilities: 

• Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
• Ability to understand, recognize, and protect highly confidential information
• Ability to operate office machines and equipment
• Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
• Ability to advance and adapt with technological changes and work with program applications
• Ability to establish and maintain effective working relationships with staff, students, parents, business and community groups, and/or other members of the public
• Ability to establish, manage, and maintain accurate files and records for district reports
• Ability to coordinate, review, and direct staff, students, parents, and/or volunteers while maintaining effective working relationships

Other Requirements: 

• Ability to lift and move moderately sized objects up to 50 pounds
• Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements

Essential Functions: 

• Treats co-workers, supervisors, students, parents and others with dignity and respect at all times
• Serves as a positive role model for students, and practices the behaviors that are expected of our students
• Works in a flexible and cooperative manner
• Answer telephone, take messages, forward calls and direct visitors
• Assist with the clerical tasks associated with student absenteeism/discipline including, but not limited to: contacting parents of chronically absent students and discipline issues.
• Communicate frequently with attendance clerk/discipline clerk, enrollment clerk/teachers and administrators when students have met maximum days, etc
• Tracking of parent contacts and communications (both oral and written) taken to improve attendance, discipline and follow-up discipline
• Access SIS for data mining purposes to provide counselors and teachers with relevant student information  
• Secure building in safety drills as requested
• Assist with organizing and scheduling parent/teacher/student fall and spring conferences
• Assist with oversight and facilitates building/community use
• Provide support to other areas of building and administrators, as needed
• Assist with scheduling appointments for teachers and counselors
• Assist counselors with administrative communication functions
• Assist with support to counselors and their programs (Running Start, Skills Center, College Entrance)
• Input and track assessment/discipline data and organize materials
• Provide health care for students in nurses' absence
• Provide direction and support to substitute teachers
• Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification

Benefits/Compensation:

Salary range:  New employees will start at the minimum hourly rate in the salary range.  However, employees who have verified prior years of service in a similar occupational status from other Washington School Districts or Education School Districts, may receive experience credit towards salary placement.  Salary schedules can be accessed here.

Benefits:  Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found here.

Retirement:  Employees may be eligible for retirement benefits through the Washington State Department of Retirement Systems (DRS). Eligibility is based on FTE. Detailed information can be found here.

Time Off:  Vancouver Public Schools offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, and bereavement leave.  Additional negotiated leave options can be found in the associated Comprehensive Professional Agreement (CPA) for this position VAESP CPA.